If you are worried that purchasing task management software for your company will just make things more confusing and difficult for your staff then think again. There are so many great features associated with these programs that just about everyone is familiar with in some shape or form. They’re usually just called something different, or they may not even know they have used them before.

Google has a calendar feature that has become quite popular, particularly with mobile users. They can create events and put in details for them and since it’s attached to their account it can be accessed from any computer. The scheduling software for most of these programs isn’t too much different than what Google uses. You can create different groups and color code based on importance or what category it fits in, and send email reminders to all of its guests to make sure everyone knows about the meeting, party, or new office hours.

Task Management Software Database

The client manager feature is kind of similar to your contacts, but allows you to put in much more information. It’s closer to using a database program, which many people claim to have never used, even though they really have, because they are so much more user-friendly than with what you were originally trained in. These features can be linked together so that you can access the information from more than one field, depending on what you are looking for.

The project manager is similar to the client manager, but instead of information like names, addresses and phone numbers you get to put in things like project details, deadlines, costs and budgeting and so much more. This can also link to another great tool; a budget minder. Think of it as Quicken but for projects. Rather than balancing budgets for the company or even your checkbook it keeps tabs of where all of the money is going and whether or not you are over or under your estimate for particular materials.

Customizing Task Management Software

You know all those little noises you constantly here coming from computers everywhere in your office? Typically these are associated with receiving emails or instant messages, but you can add another category to the list: reminders for your to-do list. These great little lists can provide little reminders from everything like where you are supposed to be completion wise on a project to making sure you call to get a part, and for anything else you need reminded of. They don’t have to be directly associated with a project that is going on, but absolutely can be if you would like them to.

Task management software is completely customizable for all of your business needs, which is one of the reasons it is so popular. Two different companies, like a marketing firm and a retail business, can be using the same software but you would hardly know it if you looked at it, since they can use it specifically for their needs. It’s the perfect solution to bring order into an otherwise chaotic world.